Volunteer at SMCS

Thank you for you interest in volunteering with SMCS! From sporting events to hot lunch, parent and family involvement with the schools help build the mission and culture of St. Mary Catholic Schools.


SMCS Booster Club has more than 2,000 volunteer slots to fill each year. Because every co-curricular athletic activity benefits from Booster Club funds, families of participants in every athletic activity are required to help. Families are required to help fill five volunteer spots per student-athlete per co-curricular athletic activity (to a maximum of 20 spots per family annually.) Hours will be tracked and a financial penalty will be charged to each family not volunteering their required hours. For questions, contact Matt Schoultz at [email protected]

Zephyrs Fine Arts Boosters (ZFAB)

The Zephyrs Fine Arts Boosters help create new and exciting fine arts experiences for our students through volunteering and raising money for unique class activities, visiting artists, equipment and resources. Our committee is made up of parents, alumni, and staff invested in providing a more rewarding fine arts experience for our students. If you’re interested in helping out with Fine Arts at ZFAB, please take a minute to fill out this form

We are very proud of our community’s positive response, rallying around the SMCS fine arts program with their generous donations and volunteer hours. Thank you to all of our ZFAB Friends, volunteers and gifted teachers who make our fine arts program thrive. It takes time, money and creative teaching to generate a great educational experience. We are grateful for what these families, businesses, and faculty members have done to make SMCS fine art special. To learn more about volunteering with the Fine Arts program, contact Eric Conner at [email protected]

Hot Lunch

Volunteers are needed to help hand out trays, serve food and sanitize tables at St. Mary Catholic Schools.

  • Middle School: Interested parents and guardians can sign up here. For more information, call (920) 727-0279 or email [email protected]
  • St. Gabriel Elementary: Interested parents and guardians can sign up here. For more information, call (920) 725-4161 or email [email protected]

Scrip Volunteers

The SMCS Scrip Program processed over $4 million in sales last school year. That resulted in $200,000 in tuition credits. The program is important not only to our school families, but also to SMCS and the participating parishes who get a donation from each sale.

Scrip volunteers are needed to pick up Scrip from local retailers during the day on Wednesdays. Volunteers would be scheduled approximately once a month to go to the SMCS Administrative Office to pick up the retailers checks, then go to the stores or restaurants for the gift cards and then return the gift cards to the SMCS Administrative Office by 3:30 p.m. Scrip order processing also needs help on Thursday mornings from 8:00–10:30 a.m. Please email Shelley Wautlet at [email protected] if you can offer your time to the Scrip Program.

The SMCS Scrip Program currently has just six dedicated volunteers that offer their time on a regular basis, picking up Scrip and processing orders every Thursday for our school families and parishes. They keep our Scrip program operating smoothly; we couldn’t do it without them!


Every administrator, faculty or staff member, parent volunteer, coach and chaperone must have successfully completed the Green Bay Diocese’s VIRTUS® – Protecting God’s Children program before being allowed to spend time with students.

Certification requires completing an application, authorizing a background check and completing a training session. Generally, one training session is offered at SMCS near the beginning of each semester, though the requirement may be completed at another location in the Diocese of Green Bay. This training requirement may also be completed online. Go to or contact an SMCS school office for the specifics about how to become VIRTUS trained.

Volunteers are also required to fill out and sign the Diocesan Code of Pastoral Conduct for Volunteers. This form should be signed and turned into the office of the appropriate school.

Awareity Incident Reporting System

The Diocese of Green Bay Office of Safe Environment has implemented a web-based incident reporting tool called Awareity. Awareity is a comprehensive platform for reporting, tracking, and documenting incidents and concerns such as: sexual abuse of a minor (if this is currently taking place, immediately call 911 to report), harassment, boundary issues, threats of violence, and concerning behavior by clergy, staff, or volunteers. Awareity empowers all community members to be heard and to safely report warning signs and trouble.

All reports can be submitted by using your name or remaining anonymous if you choose. As soon as a report is made, all of the appropriate personnel will receive an immediate notification of the report, review the report information and take appropriate actions to intervene and/or prevent escalation. By working together, we can help prevent incidents from occurring and ensure a safe and secure school environment.  The goal of Awareity is prevention and to help identify red flags and warning signs before an incident occurs or escalates. You can get to the Awareity site through the Green Bay Diocese website.


Parent Organization Information

St. Gabriel Elementary

St. Gabriel Elementary School has an active and supportive parent organization. The organization includes all school families and the staff community working together to promote the spiritual, educational and physical welfare of our students. We also welcome retired members of our community to volunteer in the school. Communication between home and school is emphasized and is an integral part of St. Gabriel. PTO has monthly meetings that are open to all. The organization provides volunteers to staff the numerous committees that help make the school an inviting educational and spiritual community. Meetings are held on the first Friday of the month at 8:15am. For more information, contact Jennifer Whaley at [email protected]

St. Margaret Mary Elementary

Welcome to FACES, our active, involved organization of parents/guardians and staff working together to connect the home, church and school for the welfare of all of our students. FACES monthly meetings are open to all interested in the planning and organizing of community building events, as well as updates from our principal regarding important school matters. FACES meetings will take place in the school cafeteria, unless otherwise noted. Free childcare is offered to assist parents with little ones who wish to attend. To learn more, contact [email protected]

St. Mary Elementary

St. Mary Elementary School has a very active and supportive parent organization known as POPS. The group is comprised of the entire parent community. POPS promotes the spiritual, educational and physical welfare of the children of St. Mary Elementary School. Its purpose is to bring into closer relationship the home, the church and the school, and its activities are an example of the Christian community life. POPS has monthly meetings that are open to all. The organization provides volunteers to staff the numerous committees that help make the school an inviting educational and spiritual community. Some activities directed by POPS include the Halloween carnival, decorating, hospitality, a roller skating party and more! There is something for every interest! For more information, contact Caela Brenn at [email protected]

Zephyr Dads

Founded in 2022, Zephyr Dads is a parent led group of men representing all five campuses of St. Mary Catholic Schools. The men of Zephyr Dads seek to be present for their families and the SMCS community. The group provides an opportunity to serve St. Mary Catholic Schools, as well as builds a spiritual and fraternal support team for men who want to be the best version of themselves. To learn more about Zephyr Dads, visit their webpage or contact Director of Development (and six time Zephyr Dad) Chris Decker at [email protected]